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Choosing the right healthcare project management software can be challenging. The ideal software should be easy to navigate and have a variety of project management features, including tools for multiple project views, time tracking, document management and integration capabilities.

In this article, we highlight the 10 best healthcare project management software for 2024. We share each software’s pros, cons, pricing and key features. In addition, we share some tips on how to choose the best software for your organization.

Top healthcare project management software comparison

The following comparison table provides a quick overview of how the best health project management software compares in terms of core features.

Built-in Gantt charts Native time tracking Integration capabilities Document management Starting price
Trello No No Yes Yes $5 per user per month
Asana Yes Yes Yes Yes $10.99 per user per month
Wrike Yes Yes Yes Yes $9.80 per user per month
ClickUp Yes Yes Yes Yes $5 per user per month
monday.com Yes Yes Yes Yes $9 per user per month
Smartsheet Yes Yes Yes Yes $7 per user per month
Nifty Yes Yes Limited Yes $39 per month
Airtable Yes No Yes Yes $10 per user per month
nTask Yes Yes Yes Yes $3 per user per month
Redbooth Yes Yes Yes Yes $9 per user per month

Trello: Best for beginners

Trello logo.
Image: Trello

Trello is an easy-to-use project management application with an intuitive user interface and a generous free plan. It can be used effectively as a healthcare project management tool with several useful features. For example, you could use Trello’s task management tools to manage medical documents, coordinate with healthcare professionals and track the progress of treatment protocols.

Pricing

  • Free: Up to 10 boards per workspace.
  • Standard: $5 per user per month billed annually, or $6 per user billed monthly.
  • Premium: $10 per user per month billed annually, or $12.50 per user billed monthly.
  • Enterprise: Between $7.38 and $17.50 per user per month, depending on the user count.

Features

  • Templates gallery: Users can choose from a variety of templates, including pre-built and customizable templates for productivity, remote work and customer service (Figure A).
  • Automation: The automation tool in Trello is named Butler, which can be used to create rules and commands to automate actions in Trello without any coding.
  • Power-ups: With Trello add-ons, users can expand the function of the software. There is a large library of Power-ups in Trello, including add-ons for document management, IT and marketing.

Figure A: A project tracking template in Trello. Image: Trello.

Pros

  • Simple to use.
  • Excellent functionality with free plan.
  • Powerful automation features.

Cons

  • Not ideal for complex projects.
  • Heavily reliant on Kanban boards.

Top integrations

Trello’s top integrations include:

  • Slack.
  • Jira.
  • Google Drive.
  • Confluence.
  • Dropbox.

Why we picked Trello

We chose Trello for its simplicity and visual appeal, particularly in its kanban boards. It delivers an intuitive, board-based task management system that gives healthcare projects straightforward organization and collaboration.

Check out our full review of Trello for more information.

Asana: Best for complex projects

Asana logo.
Image: Asana

Asana’s organized user interface, variety of project views and variety of import options make it a powerful software for handling complex projects. Healthcare project managers will appreciate how Asana supports seamless collaboration between stakeholders and creates workflows that are aligned with healthcare-specific processes. The software also integrates with several electronic health record systems (EHRs).

Pricing

  • Basic: Free for unlimited tasks, projects, messages, activity logs and file storage.
  • Premium: $10.99 per user per month billed annually, or $13.49 per user billed monthly.
  • Business: $24.99 per user per month billed annually, or $30.49 per user billed monthly.
  • Enterprise: Custom pricing.

Features

  • Variety of project views: Not only does Asana offer a variety of project views, but users can also instantly switch between lists, boards, calendars and other types of views (Figure B).
  • Organized layout: The user interface of Asana is clean and organized, making navigation quick and easy. The dashboard is customizable, allowing advanced users to set up quick access to advanced tools.
  • Task management tools: Users can easily create subtasks, assign tasks to team members, set deadlines, track progress and more.

Figure B: Board view in Asana. Image: Asana.

Pros

  • Variety of import options.
  • Feature-rich free version.
  • Extensive integration capability.

Cons

  • Users report issues with customer service.
  • Mobile app is limited.
  • Default notification settings can be overwhelming.

Top integrations

Asana integrates seamlessly with:

  • Google Drive.
  • Microsoft Teams.
  • Slack.
  • Zoom.
  • Salesforce.

Why we chose Asana

Asana offers an expansive arsenal of task management and workflow customization capabilities that help healthcare teams stay organized and aligned on complex projects. Additionally, it streamlines communication and integrates with many tools — all for efficient project execution in fast-paced healthcare environments.

Check out our full review of Asana for more information.

Wrike: Best for scalability

Wrike logo.
Image: Wrike

Wrike is a cloud-based project management software ideal for healthcare project management. It offers centralized collaboration and powerful reporting and analytics tools. It also offers robust security features, which are vital for the highly regulated healthcare industry. In addition, the software has document and file management features to help handle the large volume of data.

Pricing

  • Free: For up to 5 users.
  • Team: $9.80 per user per month.
  • Business: $24.80 per user per month.
  • Enterprise: Customized pricing.
  • Pinnacle: Customized pricing.

Features

  • Customizable workflows: Users can create custom workflows to tailor healthcare business process management according to their needs.
  • Bug and issue tracking: This tool is most commonly used by software development teams, but they are useful for several other types of projects, including healthcare project management, quality assurance and customer service.
  • Resource allocation and reporting: Wrike has in-built resource allocation tools to help healthcare project managers and admins monitor workload, check resource availability and assign tasks to optimize resource utilization and reporting tools to analyze resources and projects (Figure C).

Figure C: Reporting and analytics in Wrike.

Pros

  • Powerful reporting and analytics tools.
  • Multiple project views.
  • Excellent proofing tools.
  • Variety of customizable templates.

Cons

  • The folder-based interface might be confusing for some users.
  • Advanced security tools are only available in higher-priced plans.

Top integrations

Wrike integrates with:

  • Salesforce.
  • Tableau.
  • Slack.
  • Microsoft Teams.
  • Adobe Creative Cloud.

Why we chose Wrike

We included Wrike for its competence for multifaceted projects such as those in a healthcare context. Its strength lies in its detailed project planning tools and customizable workflows.

Check out our full review of Wrike for more information.

ClickUp: Best for customization

ClickUp logo.
Image: ClickUp

The versatile and highly customizable nature of ClickUp makes it ideal for different industries, including healthcare. The software offers seamless connectivity to healthcare tools and offers reporting features to empower healthcare project managers to make informed decisions. It also offers powerful security tools for keeping data safe.

Pricing

  • Free: For up to 5 spaces.
  • Unlimited: $5 per user per month billed annually, or $9 per user billed monthly.
  • Business: $12 per user per month billed annually, or $19 per user billed monthly.
  • Business Plus: $19 per user per month billed annually, or $29 per user billed monthly.
  • Enterprise: Customized pricing.

Features

  • ClickApps library: The extensive ClickApps library offers a variety of ready-to-use templates. They can be used for setting up automated sprints, managing milestones or other tasks.
  • Time management: With ClickUp, users can schedule events, set due dates, monitor progress based on timelines, sync calendars and use other time management tools.
  • Multiple views: ClickUp offers 15+ views for different kinds of users to choose the best way to visualize their projects (Figure D).

Figure D: ClickUp’s multiple views. Image: ClickUp.

Pros

  • Excellent built-in learning content.
  • Flexibility of five plans.
  • Impressive free plan.
  • Real-time chat feature.

Cons

  • Overwhelming interface.
  • Steep learning curve.
  • Limited automations.

Top integrations

ClickUp’s top integrations include:

  • Slack.
  • HubSpot.
  • Make.
  • Gmail.
  • Zoom.

Why we chose ClickUp

ClickUp’s strength is a balance of versatility and intuitiveness. It combines task management, document collaboration and goal tracking, making it an extensive solution for all sorts of instances and use cases, including healthcare projects that demand flexibility and scalability.

Check out our full review of ClickUp for more information.

monday work management: Best for versatility

monday.com logo.
Image: monday.com

One of the reasons monday work management is one of the leading project management solutions is its outstanding versatility. It can be effectively utilized in healthcare project management to streamline operations, enhance team collaboration and improve patient care outcomes.

The customizable boards in monday work management allow users to configure the software for healthcare-specific workflows, such as compliance management. In addition, the highly visual interface makes for smooth and intuitive navigation.

Pricing

  • Free: For up to two seats.
  • Basic: $9 per seat per month billed annually, or $12 per seat billed monthly.
  • Standard: $12 per seat per month billed annually, or $14 per seat billed monthly.
  • Pro: $19 per seat per month billed annually, or $24 per seat billed monthly.

Features

  • Budgeting: With the budgeting tools, you can set budget limits and stay on top of project expenses by monitoring spending. monday work management also allows you to set up notifications to alert you if you’ve exceeded the budget threshold.
  • Automation center: monday.com allows teams to automate their workflows and ease the burden of handling repetitive tasks (Figure E).
  • Role assignments: With monday work management, you can assign specific roles within your team and easily track the progress of tasks.
  • Dependencies: Dependencies are crucial in healthcare project management as it ensures all tasks are completed in proper order. This helps ensure compliance and patient safety.

Figure E: monday.com’s automation center. Image: monday.com.

Pros

  • Highly customizable features.
  • Intuitive and visual dashboard.
  • Powerful automation tools.

Cons

  • Users report slow customer service.
  • Time tracking is only available on the highest-paid plan.

Top integrations

monday.com’s top integrations include:

  • Slack.
  • Google Drive.
  • Microsoft Teams.
  • Salesforce.
  • Zoom.

Why we picked monday work management

We picked monday.com for its adaptability and ease of use. It has all the qualities to make it a go-to for healthcare project management. Its visual project tracking and thorough integration capabilities enhance team collaboration and project transparency.

Check out our full monday.com review for more information.

Smartsheet: Best for spreadsheet-based workflows

Smartsheet logo.
Image: Smartsheet

Smartsheet handles large amounts of data and offers robust data protection and compliance, which makes it excellent software for healthcare project management. While the spreadsheet-styled interface is similar to Google Sheets and Microsoft Excel, it offers much more, including project templates, multiple views and collaboration and communication features.

Pricing

  • Free: For up to one user and up to two editors.
  • Pro: $7 per user per month billed annually, or $9 per user billed monthly.
  • Business: $25 per user per month billed annually, or $32 per user billed monthly.
  • Enterprise: Customized pricing.

Features

  • Smartsheet add-ons: The Smartsheet Inc. ecosystem includes several other add-ons that you can integrate with Smartsheet, including tools for digital asset management, resource management and analytics.
  • Project dependencies: Users get access to dynamic project scheduling tools such as Gantt charts, critical path analysis and task dependency reports (Figure F).

Figure F: A reporting dashboard in Smartsheet. Image: Smartsheet.

Pros

  • Works great for large amounts of data, such as complex budgeting.
  • Includes robust data protection and compliance.
  • Ideal for users familiar with spreadsheets to manage projects.

Cons

  • Steep learning curve for users who are new to spreadsheets.
  • No native time tracking or resource management.

Top integrations

Smartsheet integrates seamlessly with:

  • Microsoft Teams.
  • Slack.
  • Google Workspace.
  • Salesforce.
  • Jira.

Why we picked Smartsheet

We chose Smartsheet because of its thorough project management features presented via a spreadsheet interface. Its ability to provide detailed project tracking, coupled with strong compliance and security features, makes it invaluable for managing sensitive healthcare projects.

Check out our full review of Smartsheet for more information.

Nifty: Best for remote workers

Nifty logo.
Image: Nifty

Nifty is one of the top software for healthcare project management with its customizable workflows, easy-to-navigate interface and strong regulatory compliance tools. The user-friendly interface makes it quick to adopt within your healthcare organization. In addition, the robust security features will ensure sensitive data is kept secure.

Pricing

  • Free: For up to two active projects and 100 MB of storage space.
  • Starter: For 10 members, $39 per month billed annually, or $49 billed monthly.
  • Pro: For 20 members, $79 per month billed annually, or $99 billed monthly.
  • Business: For 50 members, $124 per month billed annually, or $149 billed monthly.
  • Unlimited: $399 per month, or $499 billed annually for unlimited members.

Features

  • Time tracking: While the time tracking feature is not unique to Nifty, it does a better job with this tool compared to several other competitors. With Nifty, you get a more detailed breakdown of time tracking to help maximize resource utilization and improve team productivity (Figure G).
  • Project portfolios: This feature makes it easy for you to organize and manage multiple projects. While you have a centralized hub to view projects, you can easily dig deeper into any of the projects.
  • Milestones: Nifty’s milestone feature includes a Gantt chart view to allow for a visual representation of project timelines and task dependencies.

Figure G: Time tracking in Nifty. Image: Nifty.

Pros

  • Excellent time-tracking tools.
  • Extensive reporting and analytics feature.
  • Handling of multiple projects with unique organization.

Cons

  • Lack of native integrations as most of them require Zapier.
  • Limited mobile app functionality.
  • Limited customization options.

Top integrations

Nifty’s top integrations include:

  • Google Drive.
  • Slack.
  • Zoom.
  • Dropbox.
  • Trello.

Why we picked Nifty

Nifty has a highly intuitive interface, and its milestone-driven project management approach aligns perfectly with the structured nature of healthcare projects. Its focus on collaboration and progress tracking positions healthcare teams to meet their project goals efficiently.

Check out our full Nifty review for more information.

Airtable: Best for smaller organizations

Airtable logo.
Image: Airtable

Airtable is one of the easiest-to-use solutions for healthcare project management. The simplicity of the software makes it ideal for smaller organizations. However, there is no lack of advanced features. You can integrate Airtable with your EHR or billing systems. You also get data security tools, team collaboration and custom workflows.

Pricing

  • Free: Basic features for individuals and very small teams.
  • Team: $20 per user per month billed annually, or $24 per user per month billed monthly.
  • Business: $45 per user per month billed annually, or $54 per user per month billed monthly.
  • Enterprise Scale: Custom pricing.

Features

  • Template library: Airtable has a massive library of templates. Users can also create templates and share them with other users or simply add them to the templates library for everyone to use.
  • Interface designer: The interface designer is for creating and sharing custom interfaces. Users can customize the dashboard according to their needs, and managers can customize the dashboard to get a higher-level view of their team’s progress (Figure G).

Figure G: Airtables’s template library. Image: Airtable.

Pros

  • Quick and easy data import.
  • Visually appealing and customizable user interface.

Cons

  • Limited workflow automation.
  • Gantt charts only available in Pro and Enterprise plans.

Top integrations

Airtable’s key integrations include:

  • Slack.
  • Salesforce.
  • Asana.
  • Google Sheets.
  • Shopify.

Why we picked Airtable

Airtable has a unique combination of database and spreadsheet functionalities. In a healthcare context, this comes with unparalleled flexibility in managing projects. It’s also easy to use for healthcare teams that have previously been using spreadsheets to track workflows and projects.

Check out our full review of Airtable for more information.

nTask: Best for risk management

nTask logo.
Image: nTask

nTask is a project management tool that places a strong emphasis on risk management, making it a great fit for environments where identifying and mitigating risks is crucial, like healthcare. It has lots of features, spanning not only task management and scheduling but also specialized tools for managing project risks, which can help healthcare teams proactively address potential issues before they impact their projects.

Pricing

  • Basic: Free for teams of up to five.
  • Premium: $3 per user per month billed annually, or $4 billed monthly.
  • Business: $8 per user per month billed annually, or $12 billed monthly.
  • Enterprise: Custom pricing.

Features

  • Task management: nTask has detailed task assignment and tracking capabilities to align every team member with their project goals.
  • Time tracking and timesheets: Integrated time tracking and timesheet management help monitor project hours and resource allocation (Figure I).
  • Risk management: Dedicated risk management tools enable teams to identify, assess and mitigate potential project risks effectively.

Figure I: Timesheets in nTask. Image: nTask.

Pros

  • Expansive feature set tailored for healthcare project management.
  • Intuitive interface that caters to users of all technical levels.
  • Reliable risk management tools to safeguard project success.

Cons

  • The extensive feature set may be overwhelming for smaller teams or simpler projects.
  • Some advanced features and customizations may have a learning curve.

Integrations

nTask’s top integrations include:

  • Slack.
  • Google Calendar.
  • Dropbox.
  • Zapier.
  • GitHub.

Why we picked nTask

We chose nTask for its exceptional risk management capabilities, which slot right into regulated environments. Its ability to integrate risk identification, assessment and mitigation into the project management process sets it apart and gives healthcare teams a robust platform to manage projects confidently and securely.

Check out our full nTask review for more information.

Redbooth: Best for healthcare project collaboration

Redbooth logo.
Image: Redbooth

Redbooth prioritizes collaboration within healthcare project teams through a suite of tools made for seamless teamwork and project execution. It simplifies project workflows and offers dedicated spaces for team discussions and updates — capabilities that are right at home in healthcare settings, where coordination and timely communication are paramount.

Pricing

  • Pro: $9 per user per month billed annually, or $12 per user per month billed monthly.
  • Business: $15 per user per month billed annually, or $18.75 per user per month billed monthly.
  • Enterprise: Custom pricing for large teams and additional enterprise features.

Features

  • Task and project tracking: Redbooth provides customizable workflows and task tracking to keep healthcare projects on schedule.
  • Visual timelines and Gantt charts: Plan and schedule projects with ease using visual timelines, kanban boards and Gantt charts (Figure J).
  • Built-in communication tools: Facilitate team discussions and updates directly within the platform.

Figure J: Kanban board in Redbooth. Image: Redbooth.

Pros

  • User-friendly interface for hassle-free project setup and management.
  • Effective built-in communication tools to enhance team collaboration.
  • Flexible project views, including kanban boards and Gantt charts, for personalized management.

Cons

  • May lack some advanced features required for highly complex healthcare projects.
  • Customization options may be limited compared to more comprehensive platforms.

Integrations

Redbooth’s key integrations include:

  • Slack.
  • Google Drive.
  • Zoom.
  • Trello.
  • Dropbox.

Why we picked Redbooth

Redbooth offers an environment where team members can easily share updates, track progress and collaborate on tasks. It brings teams together in a cohesive and productive manner, which is highly useful in the complex world of healthcare.

Key features of project management software in healthcare

Integration capabilities

Healthcare organizations often have other software, such as billing systems or EHR systems. It helps if the project management software is able to integrate with the existing tech stack to streamline operations and minimize disruptions.

Time tracking

With time tracking tools, project managers are able to optimize their resources. They can monitor the actual time spent on tasks, use data for project planning and ensure their project remains within the scope of the budget.

Document management

The healthcare industry is subject to various regulation compliance, and an important component of this is data security. With document management tools, project managers can ensure data storage and sharing are secure. This feature also allows for efficient collaboration between healthcare professionals and administration staff.

Built-in Gantt charts

There are several benefits to using Gantt charts in healthcare project management. You get a highly visual representation of projects, so you can ensure all tasks and subtasks are on track. This tool also ensures all team members are aligned on project goals, milestones and deliverables.

Methodology

To choose the best healthcare project management software, we analyzed several software. We looked at the features, user interface, pricing, pros, cons and integration capabilities of each product to compile a list of the best software. Our search also included an analysis of customer reviews and ratings.

How do I choose the best healthcare project management software?

Healthcare project management software offers several benefits, but you can only realize the benefits if you choose the right software for your organization. As a starting point, you need to list your top priorities and establish what the problem you’re trying to solve with the software is. This will help you narrow down your list of the best software.

For example, if you need the easiest-to-use software, it might not offer all the advanced project management tools. So, you need to be clear about what you need from the software.

You will have to research each software to analyze whether it offers the features and usability you need. This is also a good time to filter out software that doesn’t fit your budget. Once you have the list down to a few vendors, it is best to use the free trial for a few days to analyze which software is a better fit for your needs.


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